NATIONAL ASSOCIATION OF AGRICULTURAL EDUCATORS
MINUTES OF THE BIENNIAL GENERAL MEETING
13/1/04
Meeting opened at 8.30 am
1) Apologies; None
2) Minutes of last meeting;
The minutes of the last meeting are to be placed on an email list for participants to respond electronically. Moved P. McCann / sec B. Dymock carried.
3) Business Arising;
4) President’s Report; as tabled. Q. What are some of the issues addressed at executive meetings. Phil Roberts read through some of the headings from recent minutes. Phil moved his report be accepted sec M. Newton. carried
5) Treasurer’s Report; as tabled.
There has been a marked increase in state contributions. There was a surplus for the 2 year period of approx $4000. the balance in the bookstands at $10 843. Te auditor has made 2 recommendations, which will be followed through. There is a difficulty keeping up with changes in office bearers. Andrew asked that states keep executive informed and up to date with contact details. This should improve with better electronic communication. There was a question about incorporation, which should be stated on the financial report. Andrew agreed that this would be done in the future. Moved A. Cosby / sec N Grant carried
6) Election of Office Bearers.
All position were declared vacant. A. Jokantas took on role of acting chair and moved a vote of thanks to Phil Roberts on vacating the role of President.
President; nominations A. Cosby Elected unopposed. Andrew took on role of chairperson
Vice- President nominations A. Jokantas Elected unopposed
Secretary G. Harris Elected unopposed
Treasurer M. Miller Elected unopposed
Publicity Officer R. Clarke Elected unopposed
Andrew thanked the past executive for their efforts.
7) AOB
1. Change to Constitution ; re signatories. The constitution states that the executive has the power to authorise signatories to sign cheques but it also states in another section that all cheques should be signed by two of the President, Treasurer or the Secretary. This is not usually viable as most live in different regions if not states. Lindsay McNeill moved that this meeting authorise the current practice of executive authorising signatories to sign cheques on behalf of the association. Sec A. Jokantas carried.
2. Motion that we foreshadow a motion for the next BGM to amend the constitution to reflect the current practice of nomination of signatories for cheques. Moved L. McNeill sec B. Dymock carried.
3. Honorariums; Point 9.8 of the constitution states that the executive has the power to fix remuneration for all persons. Andrew foreshadowed that he believes for the best outcomes of the association , office bearers will need some remuneration. He asked for guidance in setting a reasonable amount. It was suggested we leave it to the executive to make reasonable reimbursement to all members. It is unreasonable to expect people to be out of pocket for the work of the association.
4. NAAE list server. Mal Jurgs to set up a list server for members of NAAE. States to get a database of active members with email addresses to Mal.
5. Andrew asked that the members consider issues that the AAE executive needs to put energy into.
6. Next conference. P. McCann suggested that the next conference be held in Canberra; this received general acceptance.
Meeting closed at 9.07 am